Privacy Policy

Last updated: September 30, 2025

1. Introduction

Calibrate ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

2. Information We Collect

Information You Provide

  • Account Information: Name, email address, and Google account credentials
  • Calendar Data: Meeting titles, times, and attendee email addresses from your Google Calendar
  • Payment Information: Processed securely through Stripe (we never store credit card details)

Information We Collect Automatically

  • Usage Data: Pages visited, features used, and interaction patterns
  • Technical Data: IP address, browser type, device information
  • Cookies: Session cookies for authentication and functionality

Information We Collect from Third Parties

  • Public Data: Publicly available text from websites, professional profiles, and articles about meeting attendees
  • Google Calendar: Event details and attendee information

3. How We Use Your Information

We use the information we collect to:

  • Provide and improve our service
  • Analyze meeting attendees and generate personality insights
  • Send you pre-meeting dossiers via email
  • Process payments and manage subscriptions
  • Communicate with you about your account
  • Ensure security and prevent fraud
  • Comply with legal obligations

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your data with:

  • Service Providers: Google (OAuth, Calendar), Stripe (payments), SendGrid (emails)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with a merger, sale, or acquisition

We never share your calendar data or meeting insights with third parties for marketing purposes.

5. Data Security

We implement industry-standard security measures including:

  • HTTPS encryption for all data transmission
  • Encrypted storage of OAuth tokens
  • Secure session management
  • Regular security updates and monitoring

However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide services. You may request deletion of your account and data at any time through the Settings page.

7. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Revoke calendar access at any time
  • Opt out of email notifications
  • Export your data

8. Cookies

We use essential cookies for:

  • Authentication and session management
  • Security (OAuth state validation)

We do not use tracking or advertising cookies.

9. Children's Privacy

Calibrate is not intended for users under 18 years of age. We do not knowingly collect information from children.

10. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through the service.

12. Contact Us

If you have questions about this Privacy Policy, please contact us: